7 Tips for Renting Stage and Sound Equipment for Your Event

Organizing concerts, and events such as fashion shows, promotions required a high-level organization. Sound system and stage are a prerequisite for a successful event and that is why you have to make careful decisions. Buying quality audio equipment is a very expensive investment and pays off only if you are in a business where you have to have your own audio equipment. For everyone else, the best solution is to rent a sound system.

When preparing for an event, a big job is to adjust the sound equipment, which requires expert knowledge, attention and takes a lot of time. For that reason, it is easiest to invite a company that has been professionally engaged in renting sound systems for many years and has experience in organizing a large number of events. However, if you want to work on this project yourself, be sure to read some popular tips for renting stage and sound equipment.

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1. Consider the price of the equipment

One of the most important things to keep in mind is the price of the equipment. To do the right thing, you need to make a clear plan before buying. This means that you will know even the smallest details of the organization, but it is essential to identify your budget and financial constraints. In that case, you will eliminate certain options, which means that you will reduce the choice a lot.

However, be very careful when communicating with companies, because they generally have strategies that they apply to their customers. In order not to be persuaded to pay more than you can afford, be aware of their intentions. It is best to ask them directly about the payment process and everything else that interests you. For example, inquire about fees, cancellation fees, advances, etc.

2. Find out all the requirements of the company

According to the Cosmo Pro, each company has its own business policy, which means that you will meet different requirements. Before you rent equipment, make sure you consider all the items that are part of the agreement between you and the company from which you rent the equipment. However, do not forget to state your requirements. Because first make a list that contains all your requirements and things that you will need for the event, that is, list all the stage arrangements.

Put all the ideas on paper if you still don’t have a clear picture of the event in your head. Think about musicians, video presentations, speakers who will perform at events and everything else. This list will be a guide for you when looking for audio-visual rental companies for the event. Don’t forget that

3. Determine the scale of the event

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You should also consider the magnitude of the event. Depending on whether the organization is large or very small, you will need different levels of equipment. It makes no sense to look for equipment if you have not previously determined the scale of the event or the space in which it will take place.

If you have opted for a smaller organization such as a conference room or banquet, a home sound system will be a great option for you. That way you will get enough quality sound for a good price. However, if you want to use a lot of space for your event, then this kind of sound system will not be enough for you.

4. Sign the contract

The contract you sign with the company is an integral part of the job. It is a document that will provide you with clear information about insurance, missing parts, damages, etc. So do not skip this step, because it offers you security.

For example, you know which side pays in case of equipment damage, delays and similar situations. Read the contract documents carefully before signing it, because it is important that you fully understand all the terms and conditions while renting equipment from the company.

5. Seek a recommendation

If you want to find the highest quality equipment and the appropriate stage, it is best to seek recommendations from friends or colleagues. This way you will be sure that the company is friendly and that it is easy to work with. Your friends will give you a sincere recommendation, but so will the online people behind the review.

It will also help you. Ask different questions to previous service users. For example, check how they liked certain companies, whether they have complaints and everything else. Be sure to check the positive and negative ratings.

6. Hire an expert

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If you don’t want to overload yourself, hire an event planning company. They will take care of all the important details. This means that he will start with a solid game plan, that is, he will measure the space, sketch it and immediately get interesting ideas. He will also do his best to rent equipment that will have a double duty.

For example, they will opt for lighting that will not only add light to the room, but will also add an atmosphere of fun. Experts will know all the secrets of fast and successful preparation of the space, as well as the subsequent removal of the equipment. During all this time you can relax and focus on some other commitments or just indulge in the rest of the fun.

7. Check the sound

If you want to find quality sound, consider the size of the venue, the purpose of the event, the size of the audience and other important factors. So you will opt for adequate equipment and get clear sound. However, to make sure that the whole event will go smoothly, you must perform a sound check and test.

Start a few days earlier with a check to use the remaining time for corrective purposes. For example, make sure everyone hears you talking into a microphone or headphones. You also need to make sure that the volume is high, because you don’t want it to be too loud.


Whether you need creative technology solutions for corporate events, concerts and festivals or some other event, you need good space and the right equipment. Only with detailed preparation, planning and flawless realization will you remain committed to your goal and provide the audience with an unforgettable experience. So choose your audio, video and lighting equipment carefully, as well as the space for the event. Remember that even small differences can make a big difference in an organization.